VisitorsLoungeVisitorsLounge

Smart meeting rooms

Every room booked is a room actually used

Ghost bookings block rooms that sit empty. VisitorsLounge puts a live display on every door, syncs with the calendars your teams already use, and hands unused rooms back automatically.

What you get in every room

Door displays

Each room gets its own tablet link showing free, starting soon or busy at a glance — green, amber, red.

Works with your calendar

Connect Google Workspace or Microsoft 365 once; meetings booked either side appear in both within minutes.

No-show release

If nobody checks in within the grace window you set, the room is freed, the organiser is told and the slot is removed from the calendar.

Walk-up booking

Standing at a free room? Book it on the display for 15, 30 or 60 minutes, extend it or end early.

Utilisation insights

See occupancy per room, hours reclaimed, check-in rates, busiest hours and repeat no-shows.

Keeps working offline

Displays hold the last known schedule if the wifi drops, then catch up automatically.

Getting set up

  1. 1

    Add your rooms with capacity, location and the grace window before release.

  2. 2

    Connect Google Workspace or Microsoft 365 and link each room's calendar.

  3. 3

    Mount a tablet by each door and open its display link.

  4. 4

    Staff book from their calendar or straight from the display.

  5. 5

    Attendees check in on arrival; unused rooms free themselves.