Built for stores, security and finance
Returnable & non-returnable
Raise an RGP with an expected return date, or an NRGP for items leaving permanently. Overdue returns are flagged automatically.
Multi-tier approvals
Route each request through the approvers you define — department head, stores, security — with a clear status at every step.
Photo verification
Attach photos of the items when raising the pass, and require a photo plus a written reason when the gate finds a mismatch.
QR checks at the gate
Guards scan the printed pass to verify items, works offline and syncs once the connection returns.
Tamper-proof audit trail
Every approval, scan, edit and exception is recorded with time, person and location for audits and investigations.
Reporting & exports
See what left, who approved it, what is still outstanding — and export it to Excel whenever you need it.
How it works
- 1
A staff member raises a pass listing the items, quantities and destination.
- 2
Approvers review and approve or decline, with notes kept on the record.
- 3
The approved pass is printed or shown on a phone with its QR code.
- 4
Security scans at the gate, confirms the items and records the exit.
- 5
Returnable items are checked back in; overdue items are chased automatically.